Job Description:
Own the end-to-end planning and execution of Solflare’s global events, delivering conferences, hackathons, meetups, partner activations, and internal events from initial planning through post-event analysis.
Use project management tools to coordinate multiple stakeholders in order to keep every event on schedule, aligned, and executed to the highest standard.
Partner with executives, Brand & Creative, Marketing, Operations, and external vendors to deliver consistent, high-impact brand experiences worldwide.
Coordinate speaker logistics, presentation deadlines, AV requirements, and conference organizers to ensure every Solflare presentation runs seamlessly.
Manage global travel, accommodation, transportation, visas, and itineraries for internal teams attending events across multiple regions.
Build detailed event timelines, proactively identify risks, and keep projects moving by managing dependencies across internal and external partners.
Negotiate with venues, suppliers, production companies, and logistics providers to maximize quality while maintaining strong commercial outcomes.
Oversee the production, sourcing, and worldwide distribution of branded merchandise in partnership with our Brand & Creative team.
Coordinate international shipping and customs requirements to ensure event materials arrive on time and without disruption.
Manage event budgets, monitor spend, process invoices, and provide accurate financial reporting after every event.
Lead on-site event operations, solving problems quickly and ensuring exceptional experiences for attendees, partners, speakers, and colleagues.
Measure event success using predefined KPIs, gather feedback, and continuously improve the way Solflare delivers events at scale.
Support internal company events, including offsites, team gatherings, and culture-building initiatives.
Job Requirements:
4+ years of experience managing end-to-end events in technology, startups, SaaS, gaming, or Web3.
A proven track record delivering complex international events involving multiple stakeholders, vendors, and logistics partners.
Exceptional project management skills with the ability to juggle multiple deadlines without sacrificing attention to detail.
Experience managing event budgets, negotiating supplier contracts, and delivering cost-effective outcomes.
Strong experience coordinating executive travel, accommodation, logistics, and international event operations.
Confidence working directly with senior executives, partners, conference organizers, and external agencies.
Outstanding communication skills and the ability to build trusted relationships across diverse teams.
A calm, solutions-focused mindset that allows you to thrive in fast-moving, high-pressure environments.
Experience sourcing merchandise, coordinating production, and managing global shipping logistics.
Excellent organizational skills with a passion for building scalable processes and playbooks.
Nice to Have:
Experience organizing developer hackathons or technical community events.
Experience supporting product launches or ecosystem partnerships.
Familiarity with virtual and hybrid event production.
Experience working in Web3, blockchain, cryptocurrency, or the Solana ecosystem.
Benefits:
Make an impact: Your work will directly shape how people interact with and understand crypto wallets, empowering users around the globe.
Work with the best: Collaborate with a talented, driven team across design, engineering, and product to build innovative, user-first experiences.
Flexibility: Remote or office – up to you. Enjoy a flexible work environment based on trust that supports your well-being and fosters creativity, as well as flexible work time – work when you are most productive, with no micromanagement
Perks & benefits: individual education budget, cool team buildings, private health insurance, to name a few
Learn about crypto: No crypto experience? No problem! You’ll be part of a team that will teach you the ropes and help you grow into an expert.
