Job Description
This role serves as a vital support function for the organization, focusing on administrative tasks to ensure smooth operations. The primary responsibility is to manage the founder's schedule, including coordinating meetings and phone calls across multiple time zones. This requires proficiency in calendar management tools and the ability to handle time zone differences effectively. Additionally, the position involves organizing and arranging communication with external partners and projects, ensuring timely and accurate information exchange. The candidate will also be tasked with making travel bookings related to work for the founder and team members, which includes researching destinations, comparing travel options, and coordinating logistics. Supporting the team's business operations and personnel operations is another key aspect, requiring adaptability to handle various administrative needs. Finally, the role includes performing temporary administrative tasks for the management team, which may vary depending on organizational requirements.
Job Requirements
- Excellent organizational skills with a proven ability to manage complex schedules and prioritize tasks efficiently.
- Proficiency in using calendar management tools (e.g., Google Calendar, Outlook) and experience with cross-time zone coordination.
- Strong communication skills to liaise with external partners, stakeholders, and team members, ensuring clarity and professionalism in all interactions.
- Ability to handle travel arrangements, including booking flights, hotels, and transportation, while maintaining a budget-conscious approach.
- Attention to detail and reliability in supporting business operations, such as document management, meeting coordination, and administrative reporting.
- Experience in personnel operations, including assisting with recruitment processes, employee onboarding, and maintaining HR records.
- Flexibility to adapt to changing priorities and perform a variety of administrative tasks as needed, including data entry, file organization, and internal communication support.
- Proficiency in Microsoft Office Suite and other administrative software, with a basic understanding of project management tools.
- Excellent time management skills to handle multiple responsibilities simultaneously without compromising quality or deadlines.
- Ability to work independently and collaboratively, maintaining a professional demeanor in all interactions with internal and external parties.
