Job Description
This role involves supporting cross-functional teams through administrative and coordination tasks. The candidate will be responsible for managing external communication, organizing project-related information, and ensuring smooth operational workflows. Key activities include facilitating meetings, handling document reviews, and maintaining task tracking systems. The position also requires researching opportunities in the web3 space and assisting with logistical arrangements for team members.
Key Responsibilities
- Facilitate external follow-up meetings with stakeholders, partners, and clients to ensure alignment on project goals and timelines. Coordinate schedules effectively to minimize conflicts and maximize productivity during collaboration.
- Gather and organize technical information from various sources to stay informed about ongoing projects and contribute to strategic decision-making. Maintain up-to-date records and summaries for easy reference by the team.
- Provide proofreading support for both technical and non-technical documents, ensuring clarity, accuracy, and professionalism in all deliverables. Collaborate with subject matter experts to validate content integrity.
- Manage tickets in Jira occasionally, maintaining accurate and timely updates in the system. Track progress, assign tasks, and resolve issues promptly to ensure seamless task management.
- Research and compile information on grants and hackathons across different web3 ecosystems. Analyze opportunities, prepare summaries, and support team efforts in securing funding or participation.
- Handle travel bookings efficiently, including coordinating itineraries, managing expenses, and ensuring compliance with company policies. Provide support for international travel arrangements when required.
- Aid in vendor research and vetting on an as-needed basis. Evaluate potential partners, negotiate terms, and maintain documentation for all vendor-related activities.
- Assist with general personal arrangements for team members, such as event planning, resource allocation, and administrative support. Provide flexible assistance based on team needs.
- Assist in building spreadsheets and organizing data for reporting, analysis, and project tracking. Ensure data accuracy, maintain organized templates, and support team members in interpreting results.
Job Requirements
- Excellent organizational skills with a proven ability to manage multiple tasks simultaneously in fast-paced environments.
- Strong communication proficiency, including the ability to interact professionally with external stakeholders and internal teams.
- Proficiency in document management and proofreading, with experience in handling technical and non-technical materials.
- Basic understanding of project management tools like Jira, with the ability to track tasks and update status reports.
- Research capabilities in the web3 space, including the ability to identify and evaluate grants, hackathons, and industry events.
- Attention to detail and accuracy in data entry, spreadsheet management, and record-keeping processes.
- Flexibility to adapt to changing priorities and provide support across various departments and functions.
- Ability to work independently with minimal supervision while maintaining collaboration with team members.
- Proficiency in English for written and verbal communication, with potential for other languages as needed.
