Job Description
The Executive Assistant to the CEO provides high-level administrative support, ensuring smooth operations and effective communication. This role involves managing travel, events, calendars, and confidential tasks while serving as a key liaison for the leadership team.
Key Responsibilities
- Travel Coordination: Arrange and manage travel itineraries for the CEO and leadership team, including flights, accommodations, transportation, and meeting schedules. Ensure all travel arrangements are cost-effective and efficient.
- Event Planning: Organize company offsites and other events, ensuring all logistics are managed seamlessly to create memorable and effective experiences.
- Personal Assistance: Assist the CEO and leadership team with various tasks as needed, ensuring seamless day-to-day operations. Handle confidential and sensitive information with discretion.
- Communications and Calendar Management: Manage and prioritize the CEO's calendar, scheduling meetings, appointments, and events. Coordinate and facilitate internal and external communications on behalf of the CEO. Prepare and edit correspondence, reports, and presentations.
- Operational Support: Assist the team with various operational tasks and questions, providing timely and effective solutions. Serve as a point of contact for operational inquiries and issues, ensuring smooth workflow.
Job Requirements
- Proven experience as an Executive Assistant or similar role, preferably supporting C-level executives.
- Exceptional organizational and time-management skills, with the ability to multitask and prioritize effectively.
- Strong written and verbal communication skills, with attention to detail and professionalism.
- Proficiency in office software (e.g., Microsoft Office, Google Workspace) and calendar management tools.
- Ability to handle confidential information with discretion and maintain a high level of professionalism.
- Flexibility to adapt to changing priorities and work in a fast-paced environment.
- Experience in travel coordination and event planning is highly desirable.
