Executive Assistant at Azuki

Job Description

Key Responsibilities

• Coordinate and manage the calendars of co-founders, including scheduling meetings, prioritizing tasks, and resolving scheduling conflicts with minimal oversight
• Plan and execute extensive research for offsite events, ensuring all logistical requirements are met including venue selection, catering coordination, and transportation arrangements
• Oversee complete travel lifecycle from planning to execution, including booking flights/hotels, creating detailed itineraries, and managing travel-related expenses
• Initiate and manage ad hoc projects as needed, demonstrating initiative in identifying opportunities for process improvement and delivering results on time
• Perform general office duties such as document management, correspondence handling, and maintaining organizational systems with attention to detail
• Act as a liaison between co-founders and external vendors, ensuring clear communication and alignment on project objectives
• Prepare and maintain comprehensive records of all administrative activities, including digital file organization and data entry
• Support the development of operational workflows to enhance efficiency and effectiveness across the organization

Job Requirements

• Proven experience in administrative support roles with a demonstrated ability to manage complex schedules and workflows
• Excellent organizational skills with a strong track record of delivering high-quality results under tight deadlines
• Proficiency in calendar management software (e.g., Google Calendar, Outlook) and travel booking platforms (e.g., Expedia, Amex)
• Strong communication skills, both written and verbal, with the ability to interact professionally with stakeholders at all levels
• Ability to multitask effectively while maintaining focus on critical priorities in fast-paced environments
• Attention to detail with a commitment to accuracy in all administrative tasks and documentation
• Knowledge of project management methodologies and tools to successfully execute ad hoc initiatives
• Basic understanding of business operations and the ability to contribute to process optimization efforts
• Availability to work flexible hours, including occasional evenings and weekends as needed
• Excellent problem-solving skills with the ability to think critically and resolve unexpected challenges