Secretary at Dragon Roark Fund

Job Description

Key responsibilities

• Coordinate and manage the boss's personal Singapore-related affairs, including visa processing, accommodation arrangements, and local travel logistics.
• Organize executive meetings by scheduling time slots, preparing meeting materials, and ensuring all necessary documentation is ready for review.
• Plan and execute travel itineraries for the boss, including booking flights, arranging transportation, and coordinating with local partners.
• Oversee company compliance with Singaporean laws and regulations, maintaining records and ensuring adherence to corporate governance standards.
• Handle office administration tasks such as document management, correspondence, and coordination with internal departments.
• Collaborate with professional agencies to manage Employment Practices (EP) matters, including employee relations, compliance audits, and policy implementation.
• Provide administrative support to the executive, including calendar management, email organization, and preparation of reports.
• Act as a liaison between the executive and external partners, ensuring clear communication and timely resolution of issues.
• Monitor and maintain company records, ensuring accuracy and compliance with legal requirements.
• Support the executive in maintaining a professional image by managing public appearances, media interactions, and social engagements.

Job Requirements

• Minimum of 3 years of experience in administrative support roles, preferably in a corporate or executive environment.
• Proven experience in managing Singapore-related affairs, including visa processes and local logistics.
• Strong understanding of company compliance procedures and Singaporean legal frameworks.
• Excellent organizational skills with the ability to manage multiple tasks simultaneously in a fast-paced environment.
• Proficiency in English and Mandarin, with intermediate knowledge of other languages if required.
• Ability to work independently and take initiative in problem-solving.
• Strong communication skills, both written and verbal, to interact effectively with executives and external stakeholders.
• Attention to detail to ensure accuracy in all administrative tasks and documentation.
• Knowledge of Employment Practices (EP) regulations and procedures, with experience in coordinating with professional agencies.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Proficiency in using office management software and tools for scheduling, document management, and communication.
• Excellent time management skills to meet deadlines and prioritize tasks effectively.
• Ability to adapt to changing priorities and work under pressure while maintaining a high level of professionalism.
• Strong interpersonal skills to build and maintain positive relationships with colleagues, clients, and partners.
• Knowledge of corporate governance standards and compliance procedures.
• Ability to conduct research and provide accurate information on legal and regulatory matters.
• Experience in managing executive schedules and coordinating with multiple departments.
• Proficiency in preparing and presenting reports to senior management.
• Ability to handle confidential and sensitive information with discretion and integrity.