Virtual Assistant at Quantstamp

Job Description

Key Responsibilities

• Facilitate external follow-up meetings with stakeholders, partners, and clients to ensure alignment on project goals and timelines. Coordinate schedules effectively to minimize conflicts and maximize productivity during collaboration.
• Gather and organize technical information from various sources to stay informed about ongoing projects and contribute to strategic decision-making. Maintain up-to-date records and summaries for easy reference by the team.
• Provide proofreading support for both technical and non-technical documents, ensuring clarity, accuracy, and professionalism in all deliverables. Collaborate with subject matter experts to validate content integrity.
• Manage tickets in Jira occasionally, maintaining accurate and timely updates in the system. Track progress, assign tasks, and resolve issues promptly to ensure seamless task management.
• Research and compile information on grants and hackathons across different web3 ecosystems. Analyze opportunities, prepare summaries, and support team efforts in securing funding or participation.
• Handle travel bookings efficiently, including coordinating itineraries, managing expenses, and ensuring compliance with company policies. Provide support for international travel arrangements when required.
• Aid in vendor research and vetting on an as-needed basis. Evaluate potential partners, negotiate terms, and maintain documentation for all vendor-related activities.
• Assist with general personal arrangements for team members, such as event planning, resource allocation, and administrative support. Provide flexible assistance based on team needs.
• Assist in building spreadsheets and organizing data for reporting, analysis, and project tracking. Ensure data accuracy, maintain organized templates, and support team members in interpreting results.

Job Requirements

• Excellent organizational skills with a proven ability to manage multiple tasks simultaneously in fast-paced environments.
• Strong communication proficiency, including the ability to interact professionally with external stakeholders and internal teams.
• Proficiency in document management and proofreading, with experience in handling technical and non-technical materials.
• Basic understanding of project management tools like Jira, with the ability to track tasks and update status reports.
• Research capabilities in the web3 space, including the ability to identify and evaluate grants, hackathons, and industry events.
• Attention to detail and accuracy in data entry, spreadsheet management, and record-keeping processes.
• Flexibility to adapt to changing priorities and provide support across various departments and functions.
• Ability to work independently with minimal supervision while maintaining collaboration with team members.
• Proficiency in English for written and verbal communication, with potential for other languages as needed.