Event Planning at SeeDAO
Full Time1 month ago
Employment Information
Job Description
As a conference organizer, you will be responsible for the comprehensive planning, execution, and coordination of events. This role requires a proactive approach to managing all aspects of the conference lifecycle, from initial concept development to post-event evaluation. The ideal candidate will ensure seamless operations, exceptional participant experiences, and effective communication with stakeholders to deliver successful events.
Key Responsibilities
- Coordinate venue selection and supplier management, including contract negotiations and on-site logistics planning
- Design and implement event marketing strategies through social media, email campaigns, and print materials
- Oversee venue layout and stage design, ensuring optimal space utilization and visual impact for presentations
- Manage volunteer teams, including recruitment, training, and day-of coordination to support event operations
- Develop participant experience frameworks, incorporating registration processes, networking opportunities, and session scheduling
- Handle financial operations, including budget tracking, payment processing, and reimbursement documentation
- Provide travel and accommodation recommendations, particularly for international attendees requiring Istanbul-specific logistics
- Monitor and report on event performance metrics, identifying areas for improvement and optimization
- Collaborate with cross-functional teams to ensure alignment with organizational goals and brand standards
- Prepare post-event summaries, including attendee feedback analysis and cost-benefit evaluations
Job Requirements
- Proven experience in event management, preferably with 3+ years in conference organization
- Excellent organizational skills with ability to manage multiple tasks simultaneously
- Strong communication abilities, including public speaking and stakeholder negotiation
- Proficiency in project management software and event planning tools
- Knowledge of venue booking platforms and supplier evaluation criteria
- Ability to create visually appealing marketing materials and promotional content
- Experience with financial systems and reimbursement processes
- Strong attention to detail for accuracy in documentation and reporting
- Excellent problem-solving skills to address unexpected challenges during events
- Ability to work independently and collaboratively in fast-paced environments
- Preferred: Certification in event management or related fields
- Fluency in English and/or Turkish for international communication
- Experience with international travel logistics and visa coordination
- Proficiency in Microsoft Office Suite for data management and reporting
- Ability to analyze participant feedback and implement improvements
Work Environment
This role requires a combination of office-based planning and on-site execution. You will work closely with internal teams, external vendors, and participants across various locations. The position involves occasional travel to event venues and may require working evenings or weekends during event periods. A collaborative and detail-oriented mindset is essential for success in this dynamic role.
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