Admin Officer at MEXC

Company Overview

Job Description

Key Responsibilities

• Conduct comprehensive research to identify optimal office locations within Kuala Lumpur, evaluating factors such as accessibility, facility availability, cost-effectiveness, and alignment with company growth strategies.
• Oversee day-to-day office operations, including inventory management of stationery and office supplies, coordination of facility maintenance schedules, and ensuring a professional, safe, and productive work environment for all employees.
• Coordinate travel logistics for employees, handling airline and hotel bookings, transportation arrangements, and visa-related documentation to facilitate smooth business trips and international operations.
• Support financial operations by collaborating with the accounting team to manage expense tracking, invoice processing, and record-keeping systems, ensuring compliance with financial protocols and internal controls.
• Implement and maintain office policies, procedures, and administrative systems to enhance operational efficiency and support the company's strategic objectives.
• Act as a liaison between departments, ensuring seamless communication and coordination to address operational challenges and improve workflow processes.
• Monitor and optimize office resource allocation, including budget management for office expenditures and vendor relationship maintenance to ensure cost-effective service delivery.

Job Requirements

• Proven experience (minimum 2 years) in administrative management or related roles, with a demonstrated track record of managing office operations in a fast-paced environment.
• Strong organizational skills with the ability to prioritize tasks effectively, ensuring timely completion of administrative duties while maintaining high standards of accuracy and attention to detail.
• Excellent communication abilities, both written and verbal, to coordinate with cross-functional teams and external vendors while maintaining professional relationships with stakeholders.
• Proficiency in office management software, accounting tools, and travel booking platforms, with experience in streamlining administrative processes through technology integration.
• Knowledge of local regulations and compliance requirements in Malaysia, particularly related to business operations, workplace safety, and financial documentation.
• Ability to manage multiple responsibilities simultaneously, including handling travel logistics, coordinating office resources, and supporting financial operations with minimal supervision.
• Strong problem-solving skills to address operational challenges, optimize workflows, and implement improvements that enhance overall efficiency and effectiveness.
• Excellent time management abilities to meet deadlines, manage schedules, and maintain a high level of productivity in a dynamic work environment.