Company Overview
MEXC Global, established in 2018, is a centralized cryptocurrency exchange renowned for its high-performance order-matching engine and scalable infrastructure. The platform is operated by a seasoned team with extensive expertise in financial services and blockchain technology, delivering innovative solutions to global users. With a user base exceeding 10 million across 170+ countries and regions, MEXC Global has achieved significant recognition as a trusted hub for both novice and experienced investors. Our mission is to provide seamless trading experiences and foster long-term growth in the digital finance ecosystem. As a key player in the industry, we are now expanding our operations in Kuala Lumpur and seeking a skilled Office Administrator to support our growing team.
Job Description
We are seeking a dynamic and dedicated Office Administrator to join our team at our Kuala Lumpur office. This role is ideal for an organized, detail-oriented professional passionate about ensuring smooth office operations. As an Office Administrator, you will play a pivotal role in maintaining the efficiency and effectiveness of our office functions, contributing to the overall success of the organization. Your responsibilities will span administrative coordination, operational support, and cross-departmental collaboration to ensure seamless business execution.
Key Responsibilities
- Conduct comprehensive research to identify optimal office locations within Kuala Lumpur, evaluating factors such as accessibility, facility availability, cost-effectiveness, and alignment with company growth strategies.
- Oversee day-to-day office operations, including inventory management of stationery and office supplies, coordination of facility maintenance schedules, and ensuring a professional, safe, and productive work environment for all employees.
- Coordinate travel logistics for employees, handling airline and hotel bookings, transportation arrangements, and visa-related documentation to facilitate smooth business trips and international operations.
- Support financial operations by collaborating with the accounting team to manage expense tracking, invoice processing, and record-keeping systems, ensuring compliance with financial protocols and internal controls.
- Implement and maintain office policies, procedures, and administrative systems to enhance operational efficiency and support the company's strategic objectives.
- Act as a liaison between departments, ensuring seamless communication and coordination to address operational challenges and improve workflow processes.
- Monitor and optimize office resource allocation, including budget management for office expenditures and vendor relationship maintenance to ensure cost-effective service delivery.
Job Requirements
- Proven experience (minimum 2 years) in administrative management or related roles, with a demonstrated track record of managing office operations in a fast-paced environment.
- Strong organizational skills with the ability to prioritize tasks effectively, ensuring timely completion of administrative duties while maintaining high standards of accuracy and attention to detail.
- Excellent communication abilities, both written and verbal, to coordinate with cross-functional teams and external vendors while maintaining professional relationships with stakeholders.
- Proficiency in office management software, accounting tools, and travel booking platforms, with experience in streamlining administrative processes through technology integration.
- Knowledge of local regulations and compliance requirements in Malaysia, particularly related to business operations, workplace safety, and financial documentation.
- Ability to manage multiple responsibilities simultaneously, including handling travel logistics, coordinating office resources, and supporting financial operations with minimal supervision.
- Strong problem-solving skills to address operational challenges, optimize workflows, and implement improvements that enhance overall efficiency and effectiveness.
- Excellent time management abilities to meet deadlines, manage schedules, and maintain a high level of productivity in a dynamic work environment.
